Billing Manager – Istanbul
We are seeking a highly energetic, self-driven, and proactive Billing Manager to take full ownership of our revenue cycle, billing operations, and financial tracking systems in our Istanbul office.
In this role, you will oversee and enforce the firm's e-billing protocols, streamline client invoicing processes, and work closely with our attorneys to ensure the accurate, timely, and efficient realization of revenue.
Key responsibilities
- End-to-end billing management: Lead the full client billing cycle, pre-bill workflow, partner review process, e-billing submissions, and final invoice issuance with high precision. Oversee submission and compliance with client e-billing portals (e.g., CounselLink, Serengeti/Legal Tracker) and resolve invoice rejections/appeals promptly.
- Proactive oversight & ownership: Independently track, monitor, and resolve outstanding billing items, WIP (Work in Progress), unbilled time, and client invoice queries.
- Partner & client collaboration: Serve as the primary liaison for partners regarding client billing guidelines, alternative fee arrangements, retainer management, and complex billing inquiries.
- Communication & liaison: Serve as a clear, confident direct contact for partners, fee earners, and international clients regarding billing guidelines, fee arrangements, and invoice clarifications.
- Process improvement: Continuously identify workflow bottlenecks and implement progressive solutions to optimize billing accuracy, speed up realization rates, minimize write-offs and shorten billing-to-collection cycles.
- Reporting & analysis: Generate accurate weekly and monthly financial reporting (billing realization reports, WIP tracking, and unbilled time summaries) on law firm billing metrics, collections tracking, and revenue realization.
The ideal candidate will meet the following criteria:
- Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent relevant experience;
- Minimum 5 years of experience in financial billing operations, with at least 2+ years in a supervisory or managerial role within a law firm;
- Strong spoken English;
- Proficiency with legal practice management software (e.g., Aderant, Juris, or Clio) and LEDES/e-billing platforms;
- Familiarity with law firm metrics (realization rates, utilization, AR turnover);
- Advanced Excel skills (Macro, VLOOKUPs, INDEX, Pivot Tables, data reconciliation);
- Strong understanding of trust accounting, partner distribution metrics, and legal revenue tracking;
- High ownership & accountability, taking charge of responsibilities from start to finish;
- Strong ability to self-manage, anticipate operational needs, prioritize tasks;
- Quick-thinking and solution-oriented when encountering roadblocks;
- Exceptional communication skills;
- 100% on-site position at our office.
What we offer
At KST LAW in cooperation with Kinstellar, we prioritize your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth.
Equal opportunities
KST LAW provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.
How to apply
At KST LAW we welcome direct applications. Send your application (CV and cover letter) in English to Ayşegűl Kızıl at . We will then be in touch with you. Only shortlisted candidates will be contacted.
By submitting your application, you agree to provide us with your personal data for the purposes of the recruitment process at KST LAW. Your personal data will be processed with utmost confidentiality solely for the purposes of selection and recruitment and will not be transferred to other data controllers unless required by law.
By submitting your application, you understand and consent to KST LAW retaining your personal information for a period of up to 12 months. This allows us to consider you for future career opportunities.
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